Enclosure (1) to COMDTINST 12713.1
C. Pursuing dispute resolution procedures, including seeking reconsideration from the
decision-maker and filing an appeal does not affect the time limits for initiating
statutory and collective bargaining claims. An individual's participation in any
dispute resolution process does not satisfy the requirements for bringing a claim
under EEO, administrative or negotiated grievance procedures.
11.
INFORMATION TRACKING AND REPORTING: The decision-maker will
complete the attached "information and reporting" form, as provided in attachment (4),
and submit it to the FPWDPM within 10 business days of the decision. The decision-
maker should attach to the form copies of all information, including medical
information received as part of processing the request.
A. The PWDPM will maintain these records for the length of the employee's
tenure with the Coast Guard, or five years, whichever is greater.
B. The PWDPM will prepare annually a consolidated Coast Guard-wide report, to be
submitted to the DHS Office of Civil rights and Civil Liberties that will be made
available to all employees. This report will contain the following information:
1. The number of reasonable accommodations, by type, that have been
requested in the application process and whether those requests have been
granted or denied;
2. The jobs (occupational series, grade level) for which reasonable
accommodations have been requested;
3. The types of reasonable accommodations that have been requested for each
of those jobs;
4. The number of reasonable accommodations, by type, for each job that
has been approved, and the number of accommodations, by type, that
have been denied;
5. The number of requests for reasonable accommodations, by type that relate to
the benefits or privileges of employment, and whether those requests have
been granted or denied;
6. The reasons for denial of requests for reasonable accommodation;
7. The amount of time taken to process each request for reasonable
accommodation; and
8. The sources of technical assistance that have been consulted in trying to identify
possible reasonable accommodations.
9. In addition, the report will provide a qualitative assessment of these policies and
procedures, and will include recommendations for improvement.
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