Encl. (2) to COMDTINST 12550.3C
12 JUNE 1989
2.
Funding for Special Overtime. Special overtime will be funded from the same appropriation and
subhead as the employee's regular pay. Funds for all overtime expenditures, both those under Title 5
or the Fair Labor Standards Act, and those under the provisions of this instruction, are determined
under the authority of COMDTINST 12550.4 (series), Management of Civilian Overtime.
3.
Billing Vessel Companies for Special Overtime Service. The officer in charge, marine inspection
office, shall prepare Form CG-3621, Billing for Sale of Materials or Services, and send it to the owner,
charterer, managing operator, agent, master, or individual in charge of the vessel who requested the
overtime services as soon as possible after services have been performed. The CG-3621 Bill Number
and Accounts Receivable Account Number will be a ten digit number as follows: (5 Digit OPFAC, 3
digit sequential numbers, 2 digit fiscal year; i.e., 1111100189). The receipt symbol number will be
miscellaneous receipt symbol 692442; Overtime Service, Marine Inspection and Navigation. A copy
of form CG-829 must be retained in Coast Guard records related to the CG-3621 as supporting
documentation of the services performed. Forward a copy of the CG-3621 and attached Cg-829 to the
servicing accounting office for establishment of an accounts receivable in the accounting records.
Complete the payment instruction on the CG-3621 as follows
Commander
(
) Coast Guard District (af)
Attention: District Collection Clerk
(Insert appropriate district office address)
4.
Accounting for Special Overtime. Maintenance and Logistics Commands and District accounting
offices will use copy of form CG-3621 to establish an Accounts Receivable Revenue. Deposit
collection when received to miscellaneous receipt symbol 692442.
5.
Distinction between Vessel Documentation Fees and Overtime Service Reimbursements.
Reimbursements for special overtime must be deposited in the U. S. Treasury as Miscellaneous
Receipts (46 U.S.C. 2111). Responsible officials should distinguish between fees received for
processing vessel documents and reimbursements received for special overtime services. Separate
statutes and funds handling procedures are involved for each of these. (See 46 C.F.R. Part 67.43).
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