Encl. (1) to COMDTINST 12550.3C
12 JUN 1989
Participation in Overtime Work. In general, services for which extra compensation is payable in
accordance with this instruction, or for which reimbursement is required, shall be performed by
employees who are regularly assigned to perform the same class of work during their regular tours of
duty, but when the district commander or a responsible official finds that the needs of the service so
require, authority is delegated to assign any other available and competent employee to perform such
services, and such employee while so assigned shall be deemed acting marine officer, acting vessel
documentation specialist,etc., as the case may be.
10. Travel and Transportation Costs for Special Services in Foreign Areas.
When a civilian employee is ordered, at the request of private interests, from the official station to
a foreign port or place which is not a port of entry, customs station, or port where an officer in
charge, marine inspection is located, the managing operator in charge of the vessel shall be billed
for the full appropriate compensation and the authorized travel and subsistence expenses
(contained in 46 U.S.C. Section 3317) of the employee from the time the employee leaves the
official station until the employee returns. For purposes of determining charges for special
services, the travel costs shall not exceed the costs for travel from and return to the nearest office
of an officer in charge of marine inspection under the provisions of the Federal Travel
Regulations and Department of State guidelines. Procedures for the billing of travel and
subsistence expenses under 46 U.S.C. Section 3317 are not covered by this instruction, but are
contained in the Accounting Manual, COMDTINST M7300.6 (series). Amounts received as
reimbursement for travel and transportation costs shall be credited to the Coast Guard's
operating expenses account.
The officer in charge will bill for the amount of overtime compensation by submitting form CG-
3621, Billing for Sale of Materials or Services, to the owner, charterer, managing operator,
agent, master, or individual in charge of the vessel who requested the special service. He/she
will prepare and distribute form CG-3621 as prescribed in the Accounting Manual,
COMDTINST M7300.6 (series), Part IV, Chapter 7 and in enclosure (2), and complete the
amount of overtime compensation by using the actual hourly rate of pay earned by the employee.
The servicing accounting office will use a copy of Form CG-3621 to establish an Accounts
Receivable-Revenue, and will deposit 692442, Overtime Service, Marine Inspection and
Navigation. A copy of Form CG-3621, Billing for Sale of Materials or Services, is provided as