Enclosure (2) to COMDTINST 12500.2
below. Coordinate with your Command Staff Advisor.
Justification for a Superior Qualifications Appointment. Describe the actual recruitment efforts undertaken
to fill the position, and the results of those efforts, including the quantity and quality of candidates obtained.
Demonstrate the vacancy was well publicized and recruitment was conducted over a sufficiently long time
for all potentially interested candidates to apply. Demonstrate the superior qualifications of the individual
and the forfeiture of pay or the Coast Guard's special need for the superior qualifications appointment by
showing:
The clear superiority of the candidate's qualifications compared to those of other candidates; or
The Coast Guard's special need. Special needs requests shall ordinarily apply to positions involving
direct program management or operation, rather than administrative support.
Demonstrate also:
The factors considered in determining the individual's existing pay (attach information on present
earnings or current, firm offers) and, if applicable, the reasons for setting pay at a higher rate than that
needed to meet existing pay; and
The reasons for authorizing an advanced rate instead of or in addition to a recruitment bonus.
Justification for a Recruitment or Relocation Bonus. Demonstrate that, absent a bonus, difficulty would be
encountered in filling the position based on such factors as:
The success of recent efforts to recruit for similar positions, including indicators such as acceptance
rates, the proportion of positions filled, and the length of time required to fill similar positions;
Recent turnover in similar positions;
Labor market factors that may affect the ability to recruit candidates now or in the future;
Special qualifications needed for the position; and
Actual recruitment efforts undertaken to fill the position in question and the results of those efforts,
including the quantity and quality of candidates obtained.
For a recruitment bonus, indicate the reasons for authorizing a recruitment bonus instead of or in addition to
using a superior qualifications appointment.
Justification for a Retention Allowance. Demonstrate:
That absent an allowance, the employee is likely to leave Federalservice;
The extent to which the employee's departure would affect the Coast Guard's ability to carry out an
activity or perform an essential function (identify other employees at the command who occupy similar
positions or perform similar functions and demonstrate the special uniqueness or conditions that apply to
the individual for whom the allowance is requested);
The success of recent efforts to recruit candidates and retain employees with qualifications similar to
those possessed by the employee for positions similar to those held by the employee;
The availability in the labor market of candidates for employment who, with minimal training or
disruption of service to the public, could perform the full range of duties and responsibilities assigned to
the position held by this employee.
Additionally, indicate the special conditions that apply to the individual for whom the allowance is requested
when there are other employees at the command or in the work unit who occupy similar positions or perform
similar work or functions but for whom no request is made. If the retention allowance is for a group, specify
the criteria for identifying the group and name the individual members. Demonstrate (1) the unusually high
or unique qualifications or special need to retain the employees and (2) there is a high risk a significant
number may leave Federal service based on evidence of extreme labor market conditions, high private sector
demand, or Federal/private sector disparities in salaries.
DEPT. OF TRANSP., USCG, CG-5659 (5-99)
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