PROCEDURES FOR FEMA REIMBURSEMENTS
Applicability. These procedures apply to all FEMA Stafford Act related reimbursements
except for oil spill and hazardous material responses. The Marine Safety Manual, Vol VI
(Ports and Waterways Activities), COMDTINST M16000.11 and the FINCEN Standard
Operating Procedures, FINCENSTFINST M7000.1 outline oil spill and hazardous material
response reimbursement procedures.
Process Summary. Two major processes are outlined in this instruction: submitting the
reimbursement request and distribution of the funds actually received as a result of the
reimbursement requests. These processes are summarized as follows:
Reimbursement Request Process.
Unit -> ATU -> G-CFM -> FINCEN -> FEMA
Funds Distribution Process.
FEMA -> FINCEN -> G-CFM -> ATU -> Unit
EXPENDITURES ELIGIBLE FOR REIMBURSEMENT. Only incremental costs directly
related to the disaster relief effort or other incident will be billed to and reimbursed by FEMA.
The following types of expenditures are eligible for reimbursement:
Overtime, travel, and per diem of permanent Coast Guard civilian personnel.
Wages/salary (regular time and/or overtime), travel and per diem of temporary Coast
Guard civilian and Reserve military personnel assigned, activated or recalled, as
appropriate, solely to perform services directed and required to provide assistance in
response to emergency operations.
Travel and per diem of Coast Guard military personnel assigned solely to perform services
in support of the emergency operations.
Cost of work, services, and materials procured under contract to support emergency
response operations. The purchase order becomes part of the billing package. This is an
example of how to determine incremental costs.
Costs of materials, equipment, and supplies (including transportation, repair, and
maintenance) from regular Federal stocks used solely to support emergency operations. In
the case of reimbursements for operating costs of Coast Guard facilities (i.e., cutters, boats