ENCLOSURE (3) COMDTINST 7300.8
aircraft), claims shall be limited to the incremental/ variable portion of standard facility
costs as outlined in COMDTINST 7310.1 (series), Standard Costs.
Other costs submitted with written justification or otherwise agreed to in writing by the
FEMA Regional Director or designated representative.
UNIT REIMBURSEMENT PROCEDURES.
Units shall submit reimbursement requests in letter format with supporting documentation.
Where appropriate Group Commanders are authorized to submit consolidated requests for
their units. It is recognized that compiling documentation to support a request for FEMA
reimbursement can be a significant administrative burden. Units are encouraged to seek
assistance via the chain of command as appropriate.
Units shall segregate reimbursement requests by MA/task number.
For MAs with multiple amendments, units may submit a single reimbursement request
covering all amendments
Units shall submit reimbursement requests to their cognizant ATU: each time ,000 in
unbilled incremental costs are accumulated or at least every 30 days (interim requests); at
the end of the fiscal year; and not later than 30 days after closeout of operations or when
funds limitations are reached and not increased (final request). Reimbursement requests
due during the last month of the fiscal year may be delayed to the end of the fiscal year.
The MA provides necessary information on funding limitations and closeout. In the
absence of this information seek assistance from ATU personnel.
Basic requirements of the letter/supporting documentation:
Description of scope of work.
The Emergency Support Function number, if applicable, or FEMA program which
the MA is supporting.
FEMA Contract Number and FEMA assigned disaster number.
FEMA Agency Location Code.