COMDTINST 7400.1
charged for services which are initially funded by our annual Congressional Appropriation or
other authority. For the purposes of this instruction, these fees are referred to as category 1
fees. This category includes Merchant Marine Licensing Documentation and Renewal,
Commercial Vessel Inspections, Commercial Vessel Documentation, Certificates of Financial
Responsibility, and the Alaskan Boating Registration fee. The second case occurs when the
Coast Guard is legislatively charged with providing a service for which no Congressionally
appropriated funds are available. For the purposes of this instruction, these fees are referred to
as category 2 fees. In this category, services rendered are Congressionally mandated to be self-
supporting. Currently, the only fee which falls into this category is Recreational Vessel
Documentation. Distinguishing these two categories is important because it will significantly
affect which billets may be characterized as reimbursable.
6.
POLICY. Utilizing the guidelines in this instruction, program managers shall be responsible
for the management of reimbursable billets.
a.
Existing billets must be validated biennially. This shall be done as part of the biennial
review of each user fee as mandated by reference (b). Results of this review shall be
reported to Commandant (G-CFS) and (G-CBU).
b.
Requests made to establish a new reimbursable billet or to convert the funding of an
existing billet from the Operating Expense appropriation to reimbursable shall be made to
Commandant (G-CPA) after being concurrently reviewed by Commandant (G-CFS), (G-
LGL) and (G-CBU). Whenever possible, Headquarters Program Managers shall
consolidate requests made from their field units.
c.
Program managers may manage their pool of reimbursable billets on a collective basis.
Partial needs for reimbursable billets at the same or differing locations may be
consolidated. If this approach is used, it is the responsibility of the program manager to
decide where the actual billet will be assigned and to ensure that the actual number of FTE
assigned does not exceed the documented need. This documentation shall be available
upon request for audit purposes.
d.
In all cases, the purpose of the reimbursable billet is for the management of user fees. Any
collateral duties that are assigned will be secondary to this primary function and cannot be
used as the basis for a position upgrade.
/s/W. H. CAMPBELL
Director of Finance and Procurement
Encl: (1)
Guidelines for Category 1 fees
(2)
Guidelines for Category 2 fees
2
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