Enclosure (1) to COMDTINST 5260.4A
2.1
Describe all the uses of information.
2.2
Does the system analyze data to assist users in identifying
previously unknown areas of note, concern, or pattern (Sometimes
referred to as data mining)?
2.3
How will the information collected from individuals or derived from
the system be checked for accuracy?
Privacy Impact Analysis: Given the amount and type of information collected, describe any types
of controls that may be in place to ensure that information is used in accordance with the above described
uses. For example, are audit logs regularly reviewed to ensure appropriate use of information? Are strict
disciplinary programs in place if an individual is found to be inappropriately using the information?
Section 3.0
Retention
The following questions are intended to outline how long information will be retained after the
initial collection.
3.1
What is the retention period for the data in the system?
3.2
Has the retention schedule been approved by the National
Archives and Records Administration (NARA)?
Privacy Impact Analysis: Given the purpose of retaining the information, explain why the
information is needed for the indicated period.
Section 4.0
Internal sharing and disclosure
The following questions are intended to define the scope of sharing within the Department of
Homeland Security.
4.1
With which internal organizations is the information shared?
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