Enclosure (1) to COMDTINST 5260.4A
Introduction
The introduction should contain the following elements, and should not exceed one page:
The system name, the unique system number if there is one, and the name of the DHS
component(s) that own(s) the system;
The objective of the new program, technology and/or system and how it relates to the
component's and DHS's mission;
A general description of the information in the system and the functions the system performs
that are important to the component's and DHS's mission; and
A general description of the modules and subsystems, where relevant, and their functions. For
longer more in depth descriptions, an appendix may also be appropriate.
Section 1.0
Information collected and maintained
The following questions are intended to define the scope of the information requested as well as
the reasons for its collection as part of the system, rule, and/or technology being developed.
1.1
What information is to be collected?
1.2
From whom is information collected?
1.3
Why is the information being collected?
1.4
What specific legal authorities/arrangements/agreements define
the collection of information?
Privacy Impact Analysis: Given the amount and type of data being collected, discuss what
privacy risks were identified and how they were mitigated. For example, if during the design process, a
decision was made to collect less data, include a discussion of this decision.
Section 2.0
Uses of the system and the information
The following questions are intended to delineate clearly the use of information and the accuracy
of the data being used.
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