COMDTINST 5200.1
b. Electronic Government (E-GOV) is a broad term used to describe use of technology to enhance
customer access to Government information and interactive services via the Web.
c. Electronic Signature (E-Signature) refers to the act of attaching a signature by electronic means.
There are presently numerous forms of electronic signatures, ranging from biometric devices to
digital signatures. The electronic signature process involves: authentication of the signer's identity; a
signature process according to system design and software instructions; binding of the signature to
the document; and non-alterability after the signature has been affixed to the document.
d. Information Life Cycle means the stages through which information passes: creation or collection,
processing, dissemination, use, storage, and disposition.
e. Information System means a discrete set of information resources organized for the collection,
processing, maintenance, transmission, and dissemination of information, in accordance with defined
procedures, whether automated or manual.
f. Portal is a customized Web site serving as a gateway to enable users to expeditiously find agency
information and answers to questions. Such a site categorizes information by topic and provides
links to information and on-line services.
g. Public Key Infrastructure (PKI) is an established methodology for protecting information, ensuring
data integrity, and authenticating systems users' identities. The enabling technology that makes
ubiquitous electronic services over the Web secure is public key cryptography, which in combination
with a PKI, ensures information security by also protecting confidentiality, providing digital
signature capability, and supporting non-repudiation. A PKI involves a system of public keys, private
keys, and certificates.
h. Records include all books, papers, maps, photographs, machine-readable materials or other
documentary materials, regardless of physical form or characteristics, created or received by an
agency of the U.S. government under Federal law or in connection with the transaction of public
business. Records are preserved by an agency as evidence of the organization, functions, policies,
decisions, procedures, operations or other activities, and for its information value. Electronic
Records include any information as described above in a format requiring a computer or other
machine for processing. They are preserved for the same length of time as scheduled paper records
described in reference (a).
7. RESPONSIBILITIES. As we move forward with developing more electronic systems and conducting
business electronically, several issues must be addressed to ensure secure transactions, protect
proprietary information, and make information accessible to persons with disabilities.
a. Privacy. Clear privacy policies must be posted at principal Internet sites, major entry points to Web
sites, and Web sites where Coast Guard or contractors acting on our behalf collect substantial
personal information from the public. Note: On the Intranet (internal network), although access
restrictions apply and personal data is protected, users should be aware that they are subject to
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