Information Management and Electronic Government (E-GOV)

Commandant

United States Coast Guard

2100 Second Street, S.W.

Washington, DC 20593-0001

Staff Symbol: G-CIM

Phone: (202) 267-1016

COMDTINST 5200.1

JAN 24 2002

COMMANDANT INSTRUCTION 5200.1

Subj:

INFORMATION MANAGEMENT AND ELECTRONIC GOVERNMENT (E-GOV)

Ref:

(a) Coast Guard Paperwork Management Manual, COMDTINST M5212.12 (series)

(b) The Coast Guard Freedom of Information Act and Privacy Acts Manual, COMDTINST M2560

M5260.3 (series)

(c) Policy on Coast Guard Use of Internet/Worldwide Web, COMDTINST 5230.56(series)

1. PURPOSE. Heightened use of the Inter/Intranets to conduct agency business, otherwise known as

Electronic Government (E-GOV), is bringing about transformational change. The purpose of this

Instruction is to ensure Coast Guard staff are aware of their legal and procedural responsibilities

regarding content, format, maintenance and disposition of electronic records (e-records). Further, to

promote E-GOV initiatives, this Instruction solicits submission of summaries of such projects/processes,

which will be posted for agency-wide viewing.

2. ACTION. Area and district commanders, commanders of maintenance and logistics commands,

commanding officers of headquarters units, assistant commandants for directorates, Chief Counsel, and

special staff offices at Headquarters shall ensure compliance with the provisions of this Instruction.

3. DIRECTIVES AFFECTED. None.

4. DISCUSSION. We have moved beyond the first phase of merely having a presence on the Internet and

are now striving to provide interactive Web service, which includes robust search capabilities and the

ability to conduct transactions electronically. Citizen centric government will increasingly use the

Internet to bring about transformational change. Agencies will conduct business with the public along

secure Web-enabled systems, using portals to link common applications while protecting privacy. In

addition to the public's enthusiasm for a Web-enabled government, recent legislation is strengthening

our ability to convert to E-business processes while ensuring legal sufficiency. The Government

Paperwork Elimination Act (GPEA)(http://cio.gov/Documents/implementation_gpea.html) requires that

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