Enclosure (3) to COMDTINST 1754.12
6.
Family Advocacy "At Risk" cases must meet these criteria:
a. No violence currently occurring in the home;
b. Family members are considered vulnerable without preventive services;
c. Clear documentation of specific conditions or characteristics which make this family "at
risk." The documentation must clearly show the parents lack the skills, knowledge,
and/or maturity to handle a particular situation which could include an infant's
premature birth to young immature parents; colic accompanied by continuous crying;
congenital deficiencies and/or abnormalities, extreme financial distress; substance
abuse; or any other condition which interferes with parent-child bonding and nurturing;
d. The absent parenting and/or coping skills and/or knowledge, the identified preventive
service, and estimated time service will be needed must be written on Form 5488, # 18,
when submitting this form to the command for signature and G-WPW-2; and
e. The member and spouse must agree to preventive services in writing and clearly
understand which services will be provided and the estimated duration.
7.
Keep all contents of Family Advocacy and Special Needs case records confidential.
Confidential means case information is disseminated only by the most secure methods, i.e.
in person or in writing, assuring access only by the person to whom it is directed (do not use
e-mail to transfer case information or discuss any Family Advocacy or Special Needs cases
or situations.)
8.
Maintain all reports in accordance with the Privacy Act Systems Notices, DOT/CG 631 and
641, the Privacy and Freedom of Information Acts Manual, COMDTINST M5260.3
(series), and the Paperwork Management Manual, COMDTINST M5212.12 (series.)
9.
The FPA and DRC will approve case information disclosure within these guidelines:
a. Disclosure to Coast Guard personnel and employees who have a need and fight to know
the information in the record to perform their duties, as determined by the FPA and
DRC.
b. Disclosure outside the Coast Guard to comply with the routine uses of records published
in the Privacy Act Systems Notice. Specifically, this pertains to:
(1) Federal, state and local government or private agencies to coordinate family
advocacy programs, medical care, mental health treatment, civil or criminal law
enforcement and research into the causes and prevention of family domestic
violence; and
(2) Individuals or organizations providing family support program care under contract
to the Federal government.
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