INSTRUCTIONS
CG-3615 (Rev. 6-81)
(Use Ballpoint pen and press firmly)
This form is to be completed by the Flotilla/Division Staff Officer-
Secretary/Records after each unit meeting, and serves as a record of each unit
business meeting held. Should additional space be required, use reverse side
of form.
UNIT NUMBER BLOCK - Enter the unit identification number of the unit reporting
the meeting. Use one square per digit.
UNIT NAME BLOCK - Enter the unit name AS RECORDED IN AUXMIS.
Use one square
per character.
MEMBERS PRESENT BLOCK- Enter the total number of Basically Qualified plus
AUXOP members who attended the meeting.
DATE BLOCK - Enter the date of the meeting.
Use MMDDYY format.
MEETING TIME BLOCK - Enter the official time the meeting was brought to order.
Use 24 hour clock time. For example: 8:00PM = 2000 hrs.
MEETING LOCATION BLOCK - Enter the location where the meeting was held.
TYPE MEETING BLOCK - Indicate whether the meeting was a regular or special
business meeting.
UNIT OFFICERS PRESENT BLOCK - Enter the abbreviated office code and the last
name of all officers attending the meeting. Abbreviated office codes are
listed on the back of the form and in the Auxiliary Manual,
COMDTINST M16790.1.
GUESTS PRESENT BLOCK - Enter the names, and if applicable, the functional
titles of any guests attending the meeting. Print all data.
CONDENSED VERSION OF REPORTS AND MOTIONS VOTED ON BLOCK-The Staff Officer-
Secretary/Records is to enter, as the block title implies, a condensed version
of all reports presented and motions voted on at the meeting. Keep all
entries brief and to the point. Print all data entered.
UNIT TRAINING TOPICS PRESENTED BLOCK - Any presentations concerning unit
training that were brought up at the meeting are to be entered in this block.
Keep explanations or descriptions brief and to the point. Print all data
entered.
REMARKS BLOCK - Should any special items of interest be brought up at the
meeting, such as special events, future plans, awards presentations, etc.,
enter a brief statement for each item. Keep statements brief and to the point.
Print all data entered.
NEXT BUSINESS MEETING BLOCK - Enter the time, date, and location of the next
unit meeting. Time should be entered using 24 hour clock time, and the date
should be entered using the MMDDYY format.
DATE SUBMITTED BLOCK - Enter the date using the MMDDYY format.
SIGNATURE BLOCK - After ensuring the accuracy of the report as well as the
legibility, the officer submitting the report is to sign his/her name in this
block.
This form includes one information copy to distribution as determined by
district policy. Send DIRAUX copy to the Director of Auxiliary and retain
the unit copy.
REMOVE THESE INSTRUCTIONS BEFORE MAILING ATTACHED (CG-361S AUXILIARY - RECORD
OF UNIT MEETING)
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