COMDTINST 1500.24
MAR 9 2000
c. The academic institution accepts the TA Authorization Form and invoices the address on
the form for payment. Institutional representatives with questions concerning payment
may call the USCG Liaison at NETPTDC at (850) 452-1182/1293. Applicants shall not
submit invoices they have received from the institution to NETPTDC for payment. In this
situation, the ESO shall intervene with the institution and advise school officials of the
process for invoicing for payment.
d. To withdrawal from the course after applicants start a class there is a time frame
established by the institution (usually the first week or so) where the student can withdraw
from the class without penalty. Students who officially withdraw through the institution's
registrar will receive a refund of the monies paid for the class and the USCG will not be
billed for the class. In this case, applicants will mark "CANCEL" on the TA
Authorization Form and mail the form to the Navy at the address on the bottom of the
form. Applicants who do not take the responsibility of officially withdrawing and earn a
"F" will be required to repay the government.
11.
REIMBURSEMENT.
a. Distance education courses where the institution allows the applicant more than 18 weeks
to complete the course will be reimbursed after the member successfully completes the
course. Applications, which are not filed in the 90-day after the course completion will
not be considered for reimbursement. To apply for reimbursement, applicants shall
submit the following paperwork:
(1) CG Form 4147
(2) copy of grade report
(3) copy of receipt showing fees paid by applicant
(4) an extract from the institution's catalog listing tuition charges
(5) address where the check is to be mailed
b.
Distance education courses where the institution requires course completion in 18
weeks or less shall be paid prior to the class convening. Documentation from the
institution is required and shall be submitted with CG Form 4147.
c.
In situations where applicants are unable to submit their TA request prior to starting
class, the applicant may apply for reimbursement. The applicant shall submit a letter
to the CG Institute via their Commanding Officer requesting reimbursement and
stating the reasons for the waiver request. A strong endorsement from the
Commanding Officer will be required for consideration (the endorsement shall not be
signed by the ESO except in those situations where the CO is the ESO). The only
situation in which a waiver will be automatically authorized is when it is clearly
documented that the applicant's command or unit was involved in an operational
mission which precluded a normal submission. In addition to the written request and
command endorsement, applicants will submit the paperwork identified in paragraph
11.a. In any situation, applications must be submitted within 90 days after course
completion. Incomplete applications will be returned unprocessed and will not
provide grounds to waive the 90 days submission requirement.
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