MAR 9 2000
b. Specific application procedures and a copy of the Application for Off-Duty Assistance (CG
Form 4147) are included in enclosure (3).
c. Applicants are responsible for prompt submission (at least ten working days before the date
required by the school) of a properly completed Application for Off-Duty Assistance Form
(CG Form 4147).
d. Prior to signing the form, applicants shall read page two, it contains the Statement of
Agreement/Understanding in which the applicant agrees to follow the established guidelines
and to repay the money if the course is not satisfactorily completed.
e. All applicants are advised that until they are in receipt of a properly signed TA
Authorization Form (CGI Form 1560, enclosure (1)), approval of TA cannot be assumed.
f. Reimbursement will only be authorized for distance learning courses requiring 18 weeks or
longer to complete, or in unique situations where mission requirements preclude submission
of the application prior to course convening.
g. Command approval to enroll in off-duty education courses is required to use TA and is
validated by the signature of the Commanding Officer (CO), ESO or designee in block 13
of the TA application. The signature in block 13 signifies that the course meet the
requirements contained in this instruction and shall normally be completed by the ESO.
h. The command ESO is responsible for interfacing with the USCG Institute and the academic
institution. Applicants are encouraged to consult with their ESO for help in locating an
accredited program suited to their interests that will allow attainment of their personal and
i. Properly completed forms will be faxed to the CG Institute at (405) 954-7249. The fax
machine is automatic and available 24 hours a day
j. Checklists for use by applicants (enclosure 4) and ESOs (enclosure 5) are provided as
assistance in completing the tuition assistance process.
REGISTRATION AND THE TA AUTHORIZATION FORM.
The CG Institute issues the TA Authorization Form (enclosure 1) to the applicant when
the course is authorized. The applicant takes this form to the institution at the time of
Applicants frequently find that the course in which they wish to enroll is full, cancelled,
or otherwise not available at the time of registration. The member may select an
(1) If the cost of the course is the same or less than the authorized course, the
applicant annotates the correct information (Department Code, Course Number,
Title, and cost), submits the original to the academic institution, and mails a copy
of the annotated authorization form to the address on the bottom of the form
(2) If the cost of the course increases, the applicant annotates the correct information
on the form and faxes the form to the CG Institute for reauthorization. The
changes will be entered and a new authorization form issued to the applicant.