COMDTINST 1401.5AB
b. Chapter 7.A of reference (b) contains regulations specific to Reserve Officer personnel boards.
5. GENERAL GUIDANCE FOR ALL OFFICERS.
a. Submitting Performance Evaluations. Submit Officer Evaluation Reports (OERs) in accordance
with Chapter 10 of reference (a), to ensure selection boards and panels have complete, up-to-date
information. Under no circumstances shall those officers above the zone, or who are projected to
be in the zone for promotion, delay their regular annual or semiannual OER past the scheduled
due date. For this purpose, estimated zones were announced in ALCGPERSCOM 025/06
entitled 2006 OER Submissions and PY07 Officer Promotion Boards/Panels. The schedule of
boards and panels was developed to correspond as closely as possible with the OER submission
schedule. Area and district commanders, commanders of maintenance and logistics commands,
commanding officers of headquarters units, assistant commandants for directorates, the Judge
Advocate General, and special staff offices at Headquarters shall emphasize to supervisors,
reporting officers, reviewers, and OER administrators alike, the importance of submitting proper
evaluation reports promptly. Enclosures (1) and (2) provide information to aid rating chain
officials in submitting reports on those officers being considered by selection boards and
assignment panels.
b. Commanding Officer/CGPC Responsibilities for Reserve Officers. Commanding officers of
drilling reservists and CGPC for non-drilling reservists of the Individual Ready Reserve and the
Standby Reserve (Active Status List) shall:
(1) Ensure that all Reserve officers are aware of the contents of this Instruction.
(2) Provide a copy of the ALCGPERSCOM announcing selection zones to each officer being
considered by a selection or retention board. This includes officers in any status except those
on the Inactive Status List.
c. Review of Records. All officers under consideration by upcoming boards and panels are
encouraged to review their official record maintained by the Coast Guard Personnel Command
(CGPC-adm-3). Documents that are considered a matter of record are listed in reference (c).
Individual record reviews can be done by:
(1) Personally reviewing your record at the Coast Guard Personnel Command;
(2) Designating another individual to review your record for you (provide CGPC-adm-3 with a
signed letter that lists the name of the individual who will review your record, and the dates
the review will take place). For more information, contact the Officer Section Supervisor at
(202) 493-1680;
(3) Requesting a complete copy of your official record via mail or fax to CGPC-adm-3. This
request should be made in writing three months prior to a board's convening date. Fax
requests must have a signature on the page and can be sent to (202) 493-1676.
d. Communications to Selection Boards. As stated in Section 253(b) of reference (d), any officer
eligible for consideration by a selection board may send a communication to the board. The
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