COMDTINST 12713.1
(3) Submit completed reasonable accommodation request forms and associated records to the
PWDPM.
d. Commandant (CG-1)
(1) Provide step-by-step advice and guidance to managers and supervisors in identifying and
processing reasonable accommodation requests;
(2) Ensure that all vacancy announcements inform qualified applicants with disabilities that
reasonable accommodation may be requested;
(3) Serve as decision maker on reasonable accommodation requests from job applicants and requests
involving undue hardship determinations;
(4) Provide assistance to all applicable parties (i.e., supervisor, employee, PWDPM) regarding
reassignment opportunities to vacant or prospective vacant positions within the Coast Guard.
(5) Ensure copies of this instruction are made available to all new employees during orientation and
to all new supervisory employees.
e. First-Level Supervisor
(1) Acknowledge and respond within five (5) business days in writing to both oral and written
accommodation requests;
(2) Seek guidance from and consult with full-time Human Resource Specialists/Command Staff
Advisors, FPWDPMs, Attorney-Advisors, and other Reasonable Accommodation resources.
(3) Request the FPWDPM obtain medical documentation to support an accommodation request as
needed;
(4) Determine with appropriate guidance if the requestor is a qualified individual with a disability and
that the request is a reasonable accommodation request;
(5) Communicate with the requestor regarding the type of accommodation needed and whether or not
it enables the requestor to effectively perform the essential functions of the position;
(6) Normally provide written decisions on accommodation requests within fifteen (15) business days.
f. Employees with Disabilities
(1) Request an accommodation from the decision-maker;
(2) Provide medical documentation of the disabling condition, upon request;
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