Enclosure (1) to COMDTINST 6010.21A
USING THE MONITORING AND EVALUATION SCHEDULE AND CLINICAL
ASPECTS OF CARE LISTING
Each clinic shall initially monitor one clinic aspect of care
each quarter. The schedule above determines the "menu" group
for each quarter - the clinic selects an aspect of care from the
listing for that group. For example, in the first quarter of
FY94, M&E must be performed for an aspect of care on the medical
(MED-3) menu (i.e., nonspecific vaginitis or otitis externa).
Completed M&E reports must be submitted to the Quality Assurance
Focus Group (QAFG) prior to that last work day of each quarter.
This means that data collection for each exercise should
commence at the beginning of each quarter, in order to allow
time for a representative data sample to be collected and
evaluated prior to the end of the quarter. It is recommended
that the QAFG assign responsibility for each exercise prior to
the start of each quarter, so that data may be collected in a
timely manner. Whenever possible, follow-up reports should be
generated by the same person responsible for the initial M&E
report.
*FOLLOW-UP REPORTS
For studies that meet thresholds:
Each initial M&E Report must be followed 6 months later by
follow-up reports.
For studies that do not meet thresholds:
A follow-up report is required 3 months after the initial
report, and every 3 months after that, until thresholds are met.
Follow-up reports are recorded on the reverse side of the M&E
Report form in sections 8, 9, and 10.
USING THE M&E DATA COLLECTION LOG (CG-5544)
Use this form, or a locally produced equivalent, while
evaluating health records or other information sources for
compliance with the indicator criteria. Record the indicator as
being met, or not met, for each record reviewed. Indicate which
indicator criteria, listed in Ssection 2 of the Monitoring and
Evaluation Report, are not met by marking the appropriate column
(e.g., (a), (b), etc.) on the log.
Retain completed logs, or equivalent, on file for three years
for review by MLC QA site surveys.
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