Enclosure (5) to COMDTINST 4105.7
EQUIPMENT SUPPORT SHEET PROCEDURAL GUIDE
The Equipment Support Sheet (ESS) must be completed and delivered with the first installation
of the new equipment. The ESS provides a concise summary of logistics information contained
in the EILSP directly to field personnel responsible for maintaining and supporting the
equipment. The ESS will normally be related back to the equipment/system EILSP. A
standalone ESS is permitted only for HM&E equipment when the criteria listed in enclosure (4)
for an EILSP are not met. In those instances, the ESS shall have a cover sheet in addition to the
information required below. The ESS should be no longer than three pages and shall follow the
format below.
1.0
Introduction. State the purpose of the support sheet and introduce the equipment to the
end user/technician.
2.0
System information. Provide a description of the equipment, configuration, and purpose.
If equipment is being removed/replaced, identify the equipment. (Example: equipment
XXX replaces the YYY equipment)
3.0
Property Reporting. Identify the applicable property-reporting database, which will be
used. Provide all information required to report the equipment in the asset database, e.g.,
assigned nomenclature, parent-child relationship (if any), cost and manufacturer.
4.0
Hardware Configuration. Provide the end user with descriptions of equipment settings
and indications required for the correct operation of the equipment, e.g., indicators or
switch settings on circuit boards. This information will usually come from the technical
manuals. The section may require action by the installing activity after equipment
installation and final configuration.
5.0
Software Configuration. This section provides a list of all required (supplied) software,
version numbers, licenses, and the basic concept of operation or purpose. This section
also includes the Operating System if it is non-standard or specific to the software
environment.
6.0
Supply Support. Provide information required to obtain spare or replacement parts.
Provide the APL number if one has been developed. If Coast Guard supply support is
planned, indicate here. If the equipment is supported by another government agency,
provide the agency and procedures necessary to obtain parts. If the equipment is
commercially supported, provide the manufacturer's name, phone number, a Point of
Contact (POC) and shipping instructions.
7.0
Technical Support. Identify the technical support chain. If applicable, identify who is
the SMEF for the equipment/system and if/how technical assistance is available. Identify
how the equipment is supported (by Unit, ESU/ESD, MLC, SMEF, ELC, or OGA).
Provide a prioritized list of contacts, including phone numbers, to assist in repair or
technical questions. If the item is commercially supported, provide a POC, any costs
involved, and who funds repairs. If the item is under warranty, explain the specifics of
the warranty and how the unit obtains repairs or replacements.
Previous Page
