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US Coast Guard Command Instructions
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Victim Related - CI_1754_120043
Quality Assurance Review Procedure-cont.
Management of Family Advocacy and Special Cases - index
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Enclosure
(7)
to
COMDTINST
1754.12
QUALITY
ASSURANCE
REVIEW
PROCEDURE
1.
The
Quality
Assurance
Review
of
the
Family
Advocacy
and Special
Needs
Programs will
measure
compliance
with
all
requirements
of references
(a)
and
(b)
and
this
instruction.
The
review
will be
consist
of
the
following:
a.
Appropriateness
of
the
methods
of
intervention
and
ongoing
services
used
by
the
FPA
and
DRC:
(1)
Timely
reporting
and
notification
to
Command
____;
CPS
____;
Commandant
(G-WPW)
____;
Law
Enforcement
____;
(2)
Protective
orders
obtained
when
circumstances
warranted
____;
(3)
Referral
to
medical/mental
health/educational
providers
effectively
respond to
the
maltreatment
issues
and/or
special
needs
situations
____;
b.
FPA
and
DRC
case
intervention/ongoing
management
includes
assertive
coordination
of
military
issues
and
civilian
services
____;
maintenance
of
the
case
record
with
written
case
recordings
and
supportative
rationale
and
documentatin
____;
Completed
Coast
Guard
Form(s)
5488
____;
Completed
Coast
Guard
Form(s)
5494;
Initial
Risk
Assessment
____;
Risk
Assessment
every
30 to
60 days
____;
Safety
plan
____;
CRC
opinions
____;
c.
Family
Advocacy
Case
Review
Committee
has
been
established
____;
Consist
of
the
required
membership
____;
Frequency
of
meetings
____;
Signed
pledges
of
confidentiality
____;
Case
summaries
are
contained
in
the
case
record
and no
other
place
____;
d.
Constructive
critique
of
the
independent
professional
judgment
of
the
FPA
and
DRC.
Case
action/decisions
reflect
an
objective
and
non-judgmental
approach
which
allows
for
maximum
fact
finding
and
exploration
of
alternative
explanations.
Case
details
are
extremely
important
and
the
process
of
obtaining
details
is
strictly
monitored;
e.
Family
Advocacy
case
records/documentation
maintained
by
the
FPA
clearly
reflects
the
allegations
____:
Investigative
actions
and
results
____;
Related
information
____;
Whetheror
not
the
allegations
were
determined
substantiated or
not
substantiated
withing
12 weeks
from
the
date
of
the
report
____;
Whether
or
not
the
documentation
firmly
supports
the
finding
____;
Command
and
member
notification
of
allegations,
rebuttal
and
appeal
process
____;
Rebuttals
and
appeals
are
processed
in a
timely
manner
____;
f.
Victims,
who
are
now
special
needs
as a
direct
result
of
the
abuse
or
neglect,
have
been
enrolled
in
the
Special
Needs
Program
according
to
reference
(b)
____;
g.
Training,
proactive
intervention
and
identification,
on
the
Family
Advocacy
and Special
Needs
Programs is
provided;
h. Special
Needs
case
records
have
been
reviewed
and cosigned by
the
FPA
in
accordance
with
this
instruction;
i. Special
Needs
case
records
contain
assignment by
the
FPA
and
DRC
____;
Case
documentation
clearly
reflects
the
specific
special
need
____;
Enrollment
form
and
supportive
documentation
____:
Documented
resources/programs
required
and/or
receiving
____;
contacts
made
with
member,
family,
and resource
personnel
____;
annual
review
____;
j. Special
Needs
case
records
with
risk
levels
of III, IV, V
are
managed
solely
by
the
FPA
____;
(Level
III
may
be
managed
by
the
DRC
in
collaboration
with
the
FPA);
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