Enclosure (7) to COMDTINST 1754.12
QUALITY ASSURANCE REVIEW PROCEDURE
1.
The Quality Assurance Review of the Family Advocacy and Special Needs Programs will measure
compliance with all requirements of references (a) and (b) and this instruction. The review will be
consist of the following:
a. Appropriateness of the methods of intervention and ongoing services used by the FPA and DRC:
(1) Timely reporting and notification to Command ____; CPS ____; Commandant (G-WPW) ____;
Law Enforcement ____;
(2) Protective orders obtained when circumstances warranted ____;
(3) Referral to medical/mental health/educational providers effectively respond to the maltreatment
issues and/or special needs situations ____;
b. FPA and DRC case intervention/ongoing management includes assertive coordination of military
issues and civilian services ____; maintenance of the case record with written case recordings and
supportative rationale and documentatin ____; Completed Coast Guard Form(s) 5488 ____;
Completed Coast Guard Form(s) 5494; Initial Risk Assessment ____; Risk Assessment every 30 to
60 days ____; Safety plan ____; CRC opinions ____;
c. Family Advocacy Case Review Committee has been established ____; Consist of the required
membership ____; Frequency of meetings ____; Signed pledges of confidentiality ____; Case
summaries are contained in the case record and no other place ____;
d. Constructive critique of the independent professional judgment of the FPA and DRC. Case
action/decisions reflect an objective and non-judgmental approach which allows for maximum fact
finding and exploration of alternative explanations. Case details are extremely important and the
process of obtaining details is strictly monitored;
e. Family Advocacy case records/documentation maintained by the FPA clearly reflects the allegations
____: Investigative actions and results ____; Related information ____; Whetheror not the
allegations were determined substantiated or not substantiated withing 12 weeks from the date of the
report ____; Whether or not the documentation firmly supports the finding ____; Command and
member notification of allegations, rebuttal and appeal process ____; Rebuttals and appeals are
processed in a timely manner ____;
f. Victims, who are now special needs as a direct result of the abuse or neglect, have been enrolled in
the Special Needs Program according to reference (b) ____;
g. Training, proactive intervention and identification, on the Family Advocacy and Special Needs
Programs is provided;
h. Special Needs case records have been reviewed and cosigned by the FPA in accordance with this
instruction;
i. Special Needs case records contain assignment by the FPA and DRC ____; Case documentation
clearly reflects the specific special need ____; Enrollment form and supportive documentation ____:
Documented resources/programs required and/or receiving ____; contacts made with member,
family, and resource personnel ____; annual review ____;
j. Special Needs case records with risk levels of III, IV, V are managed solely by the FPA ____; (Level
III may be managed by the DRC in collaboration with the FPA);
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