Encl. (1) to COMDTINST 1742.3K
3. Unit commanding officers will:
a. Designate in writing a unit VAO responsible for implementation of the unit's voting
assistance program.
b. Ensure all unit VAOs attend an FVAP voting assistance workshop during years with
elections for federal offices. If the unit is not scheduled to receive an FVAP workshop,
the VAO should attend training at a nearby installation when possible. VAOs at remote
locations can access the FVAP website for training.
c. Ensure that Unit VAOs provide adequate training and information on all aspects of the
voting program, to include familiarity with the FPCA and the FWAB, and set aside
periods devoted to registration and voting procedures prior to primary elections.
d. Ensure that these sessions are available to spouses and eligible dependents.
e. Each unit will designate at least one well-advertised fixed location where absentee voting
materials and assistance is available to all military personnel, civilian employees, and
their family members.
f. Locations may include legal assistance offices, family service centers, community centers,
etc.
g. Encourage access to the FVAP Web Site (www.fvap.gov) for all voting information and
materials. If web access is not available, ensure that voting information and related
materials are obtained and disseminated in a timely manner. FPCAs are to be purchased
in sufficient quantities to furnish registration and ballot request support for all primary
and general elections. Most states accept the on-line version of the FPCA, which is
available at www.fvap.gov.
h. Ensure the IN-HAND delivery of FPCAs as follows:
(1) By 15 August of each calendar year to all military personnel, civilian employees, and
their eligible dependents who are outside the United States.
(2) By 15 September of each calendar year to all military personnel and their eligible
dependents who are within the United States.
This distribution is in addition to FPCAs provided for use in primary elections.
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