Encl (3) to COMDTINST 16616.11B
GUIDANCE AND PROCEDURES FOR USING THE
HAZARDOUS MATERIALS AND INTERMODAL CONTAINER
INSPECTION REPORT, CG-5577
1.
This report is to be completed during the inspection of packaged hazardous materials. The
report serves as a) the official notice of deficiency to the shipper, vessel or facility
representative, b) a detention order if necessary, c) and is for Coast Guard record keeping and
data collection as per paragraph 2. Therefore, it is imperative the form is filled out in a neat
and legible manner.
2.
Information from this report is intended to supply the Container Inspection Program
Information System (CIPIS) with inspection data concerning total container inspections,
discrepancy numbers by category; container discrepancies by port of origin; discrepancy
numbers by inspection port code; and discrepancy numbers by owner code. An additional goal
in the development of the CIPIS was the reduction in man-hours currently required to
document container inspections that do not result in a MV case. Lastly, information collected
by CIPIS is in a format that will merge with the other modal agencies, supporting the One
Maritime Organization's data collection recommendations.
3.
After analysis, this information will be available to field units to aid in measuring activity
effectiveness and improve targeting. Headquarters will use the data to make program policy
corrections from time to time, concerning inspection goals and the allocation of resources or
funds. The information has value for the Department of Transportation, Department of State,
and others interested in hazardous material safety, hazardous material transportation, and
international commerce.
4.
The CG-5577 (rev.2-99) is the current form for container inspections. This carbon-less
manifold form replaces the CG-5577 (rev 7-98) and the old CG-5577 and CG-5577A. The
new form incorporates ideas from HQ, CITAT, and several MSOs with successful container
inspection programs. The information requirements on the form are the minimum necessary.
The bubble sheet is the fastest way for the field to fill out a form and is the fastest way for a
centralized office to perform data entry. A bubble sheet must be filled out and sent to CITAT
along with part three of CG-5577 (rev. 2-99). Future improvements include development of a
web page entry screen that will replace the bubble sheet portion of the CG-5577.
5.
The reduction in man-hours is accomplished by reducing the amount of time spent filling out
forms, drafting detention orders and Notice of Discrepancy letters, and in MSIS data entry.
Units will still enter data into MSIS (or successor systems) only if they intend to process a
Marine Violation case (PS & MV). However, PSARs are no longer required for inspections
with no discrepancies or where discrepancies were corrected on site. Still, these program
hours should be recorded some means to allow units to manage resources.
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