COMDTINST 12570.4
14 MAR 1988
5. d. Travel Approving Officials. Officials with authority to approve civilian travel are
responsible for:
(1) Authorizing only travel necessary to accomplish the mission of the Coast Guard in an
effective and economical manner;
(2) Authorize itineraries and travel expenses which will most effectively serve mission
requirements consistent with economy in the expenditure of appropriated funds.
(3) Monitoring travel of personnel for whom they authorize travel and reviewing travel
claims for appropriateness of items and amounts;
e. Employees. Employees are responsible for:
(1) Exercising the same care in making arrangements and incurring expenses for official
travel that a prudent person would exercise if traveling on personal business.
Employees may be reimbursed only for those expenses necessary for the completion of
official business.
(2) Providing themselves with funds for official travel for which the Government will
reimburse them. Reference (a) permits advances in most travel situations where
authorized by law. Travelers should note that rates established by the General Services
Administration and the Department of State may not fully reimburse them for all
expenses incurred while in a travel status; they are expected to modify spending to
minimize any out-of-pocket expense.
(3) Prompt submission of accurate travel claims.
f. Authorized Certify Officer (ACO) and Other Officials Responsible for Processing,
Reviewing and Paying travel claims. ACO's and other officials who process, review, and
approve travel claims are responsible for examining claims for accuracy, legality, and
compliance with regulation and, as appropriate, certifying claims for payment.
6. ACTION. Area and district commanders, commanders of maintenance and logistics
commands, unit commanding officers, and chiefs of offices and special staff divisions in
Headquarters shall assure that the provisions of this instruction are implemented and that
appropriate supervisory personnel and civilian employees are aware of its contents.
/s/ T. T. MATTESOM
Chief, Office of Personnel
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