Enclosure (1) to COMDTINST 5420.37A
PROCEDURES FOR NON-FACA COMMITTEES
As provided for in paragraph 5. Participation Approval, of this enclosure, the appropriate
area commander (for area staff and units), district commander, or assistant commandant or
equivalent shall approve the participation of a Coast Guard employee on any committee
not sponsored by the Coast Guard.
Participation by Coast Guard Personnel on Committees Sponsored by the Department of
Homeland Security. Coast Guard personnel serving on committees sponsored by the
Department of Homeland Security shall fulfill their responsibilities as a committee
member as follows:
The member shall assess the work of the committee to ensure that it is directed
toward and serving a valid and useful purpose and shall, when appropriate,
recommend to the establishing authority changes in purpose or scope, withdrawal of
membership, or termination of the committee.
When a member is presumed to speak for or represent the Coast Guard or when
designated to do so, he or she shall obtain Coast Guard coordination, review, and
approval from the appropriate officials to ensure that such representation accurately
reflects the official position of the Coast Guard.
If the committee charter provides for alternates, the member shall ensure attendance
of his or her alternate at committee meetings when the member cannot be present.
Participation by Coast Guard Personnel on Federal Committees Not Sponsored by the
Department of Homeland Security.
Coast Guard personnel may not participate on committees which are not sponsored
by the Department of Homeland Security unless a determination has been made that
such participation is justified, is in the public interest, and does not constitute a
conflict of interest for the Department, the Coast Guard, or the employee. The
approving official must clearly define in writing the extent of the Coast Guard
member's authority to represent or commit the Coast Guard to a course of action or
position as well as the member's responsibilities in so doing.
Representation Limitations. Representation by Coast Guard personnel on
non-Department committees will normally be limited to one member and one
alternate. In the event that more than one Department administration
participates in a non-Department activity, the Department Committee
Management Officer will designate the lead organization which will
coordinate with the various participants to ensure a single Department position and
avoid unnecessary duplication. When more than one Coast Guard representative
participates on a committee, a single coordinated position shall