NOV 30 1995
The Coast Guard will seek appropriate and timely reimbursement for all expenses incurred
in support of an authorized Stafford Act disaster relief effort.
By agreement, the Coast Guard may only bill FEMA for the incremental costs of
personnel, services, and material directly related to the authorized relief effort.
Incremental cost as they relate to FEMA tasking are those expenses that are incurred
solely as a result of FEMA tasking.
An MA is required, in all cases involving Coast Guard assistance to FEMA or an ESF
acting for FEMA, when a request for reimbursement will be submitted. Units are
authorized to incur expenses based on a verbal request for assistance from the authorized
ESF/FEMA representative provided the request is followed up by the required MA letter
from FEMA. Units shall obtain all information normally contained in the written MA
when the verbal request is made, this will avoid confusion at a later date.
Appropriate documentation must be maintained to support all requests for
reimbursements. Special care must be taken throughout the emergency response period to
maintain logs, formal records, and file copies of all expenditures to show clear and
reasonable accountability for reimbursement.
Funds reimbursed from FEMA are credited to the Coast Guard appropriation for use in the
fiscal year actually received, regardless of when the services were provided. Due to this
requirement, Commandant (G-CFM) shall determine how FEMA reimbursements are
credited to Coast Guard accounts.
Commanding officers/Officers-in-Charge are authorized to exceed normal operating
budgets for their assigned program element(s) in order to comply with a particular MA.
They shall, as soon as practicable, follow up with an emergency request for supplemental
funding to the district/MLC via message.
Administrative Target Units (e.g. districts, MLC's, HQ units) are authorized to exceed
normal operating targets in order to comply with responses to disaster relief services.
Notify Commandant (G-CFM) by most rapid means as soon as it becomes apparent that
targets have been exceeded or are projected to be exceeded.
Coast Guard personnel assigned as Regional Transportation Coordinators (RETCO) as
outlined in reference (b), shall