COMDINST 16616.11B
8.
FORMS/REPORTS.
a.
To ensure consistency of enforcement criteria and reporting requirements throughout the
Coast Guard, a machine-readable Container & Hazardous Materials Inspection Report,
CG-5577 (rev 7-98) was developed. This form standardized the scope and detail of
packaged hazardous materials inspections, discrepancy reporting and notification, and
facilitated gathering and entering information into a new database.
b.
To further reduce redundancies, the CG-5577 (rev 2-99) has been modified to be its own
written notification and detention order (See Enclosure (4)). CG-5577 (rev 7-98) is
cancelled and locally developed inspection forms and detention orders shall not be used.
CG-5577 (rev 2-99) is the sole authorized form for issuing of detentions, recording
container inspection results, and communicating those results to the shipper, facility,
vessel, or other appropriate representative (and CITAT).
c.
ALL inspections, regardless of status of inspection (no discrepancies, corrected on site,
MV case) require completion of the Report and bubble sheet portions of the CG-5577. The
bubble sheet can be completed in the office, after the inspections are completed, and then
forwarded to CITAT for electronic scanning in accordance with the procedures in
Enclosure (3). All fields on the bubble sheets must be completely filled in or the data will
not be valid, adding delays in data entry and trend analysis. Units will retain copies of the
CG-5577, as directed by the Paperwork Management Manual (COMDTINST M5212.12).
d.
Units will report information concerning packaged hazardous materials inspections
warranting initiation of Marine Violation cases (MV cases) by entering the pertinent data
into MSIS or successor systems in accordance with guidance contained in Enclosure (3).
PSARs are no longer required for inspections or where discrepancies are absent or were
corrected on site, but CG-5577s (and the bubble sheets) must be completed. In addition,
program hours expended should be accounted for by use of locally maintained log books,
spreadsheets, or other means.
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